JCPS Comprehensive School Improvement Planning - Budget

2012-13 Projected Budget Allocations:

After reviewing your school's budget allocations, please complete the required budget worksheets for each program listed below.

Flexible Focus Funds:

Due to the uncertainty of receiving state funds for Extended School Services and Professional Development next year, the District is not able to provide a projected budget amount for these grants at this time. If the District is awarded funds for these grants, allocations will be provided at that time and schools will be asked to complete the appropriate grant worksheets.

Read to Achieve:

Due to the uncertainty of receiving state funds for Read to Achieve next year, the District is not able to provide a projected budget amount for this grant at this time. If the District is awarded funds for this grant, allocations will be provided at that time and schools will be asked to complete the appropriate grant worksheets.

Textbook Worksheets:

Developing the Plan

Annually, each school must complete a Purchasing Plan which identifies the purchases to be made with textbook/instructional material funds. A copy of each school's plan must be filed at the local district office. Purchasing plans may be revised as necessary.

The following questions should be addressed during the planning process:

  • Have replacement needs for all content areas been addressed?
  • Are additional materials needed to provide for potential increases in enrollment?
  • Are curricular/instructional design changes planned for the future that might necessitate additional purchases?
  • How durable are the selected items? Has this issue been addressed in purchasing?
  • Is the necessary hardware for electronic instructional materials available?

Due Dates

General Fund

For schools using the general fund allocation, the following worksheets must be completed and faxed prior to spending any of the funds to John Freeman at the Gheens Academy (ext. 3628).

Completing the Plan

The following link provides Forms 1-9 to be used in the development of a school's purchasing plan. Every school's purchasing plan must be submitted to the district office and then kept on file.

A school's plan must:

  • provide opportunities for cooperation among teachers during the selection process,
  • indicate the persons involved in the development of the plan, and
  • stay within the funding allocation.

Forms to facilitate the transfer of textbooks between schools, document lost and paid textbooks and the sale of obsolete textbooks to vendors may be obtained from the following link:

Below are links to Textbooks frequently asked questions and the Off-List Notification form:

If you have questions regarding how to complete the forms, please call Paul Lanata at 3090.

Title I

Below are the worksheets for TitleI:

By using the Excel worksheet:

  • All fringe benefits will be calculated for you
  • The budget line items will be correctly added
  • You can see at a glance if you need to increase or decrease your budget line items in order to make the budget balance.

There are 6 worksheets in the Excel file:

  • Instructions
    • Please read these instructions.
  • Register! Budget Work Sessions
    • Information regarding the Title I Budget Work Sessions
  • Staff Worksheet   
    • Enter your school location number. Note: This year the term “instructional coach” cannot be used as this is not an official JCPS job title with a job description.
    • Enter the staff information.  Please email karen.moore3@jefferson.kyschools.us or jennifer.crask@jefferson.kyschools.us with FY13 worksheet.
  • Allocation Worksheet 
    • The staff salaries and the total budget amount will be automatically transferred to this worksheet.
    • The fringe benefit information will be automatically calculated. 
    • Enter the allocations for the remaining line items (in the bold boxes) as necessary.  When you are done, the “Budget Check’ at the top, right corner of the worksheet should be zero.  If it is not, please make the necessary corrections to the budget.
  • New! Sample Budget Narrative
    • Information regarding the budget narrative.
  • Budget Narrative 
    • Exactly as you have done in years past, enter the “Explanation of Expenditures” for each of the categories. Please remember that narrative information should correspond to staff positions. For example, if a resource teacher is listed on the staffing worksheet, explanation of the expenditure for this position should be addressed in the budget narrative. Also, please identify the NCLB goals that your 2012-2013 CSIP will address. Note: This year the term “instructional coach” cannot be used as this is not an official JCPS job title with a job description. Please use the term “teacher” or “resource teacher” who will be assigned instructional coaching responsibilities. Resource teachers should not have a regularly assigned full student load. This will help to prevent individuals from being placed in the wrong position number. Please note that resource teachers must have the appropriate certification on file. For additional information on the certification required for resource teachers please contact Harriet Dawson at ext. 7458.
  • Budget Information 
    • This worksheet contains the budget allocations for each Title I school.

If you need assistance with completing the Excel worksheet, please call the Title I office at 3004.

Please email the completed budget worksheets to karen.moore3@jefferson.kyschools.us by March 9, 2012 from the principal’s email account.  This email will serve as the electronic signature.

Carl Perkins Career and Technical Education Requirements:

The following files contain forms which must be submitted to receive Carl Perkins funding.  These items are used to compile budget and program information required by KDE.

The forms are:

  • School Assurance of Required Activities
  • Budget Worksheet with school allocation
  • School and District Assurances
  • Narrative

The Strategies/Activities to which you allocate Perkins dollars on the Budget Worksheet must be embedded in your Comprehensive Plan.

Carl Perkins School Assurance of Required Activities:

The school must guarantee that these nine required activities will be addressed. A school may meet "required uses" by spending Perkins funds or using any other funds available to the school. The source of the funds for each requirement (such as school PD funds, general fund, Perkins) must be stated on the form. Dollar amounts are not needed, only the funding source.

Both the Principal and the SBDM Chairperson are required to sign this form.

You will reference these nine requirements when completing your school’s budget worksheet.

Word File

 Carl Perkins Budget Worksheet:

You may allocate "flexible spending" dollars for any "Strategy/Activity by Program" on the Budget Worksheet.

Worksheet columns A, B & C: When allocating dollars in the Estimated Cost (green column), you must enter the number of the specific Perkins requirement (1-9) in the blue column. Under Budget Explanation/Justification (purple column), you must provide a detailed description of the activity or purchase. Expenditures must support strategic goals and action steps stated in your Consolidated School Improvement Plan (CSIP).

Once all nine requirements are met, you may use remaining Perkins funds on any “approvable” activities/purchases.

At the bottom of the worksheet verify that your balance is zero (in yellow).

Access your school’s budget worksheet by using the drop down menu below:

Carl Perkins School and District Assurance:

The Principal of each school receiving Perkins funds must sign to assure his/her school’s compliance. Once the signed forms are received from all schools, the Superintendent signs the Assurance for the District.

Narrative - Carl Perkins Career and Technical Education Improvement Act:

The Career and Technical Education Departments must collaborate to complete your school’s Narrative.

Instructions

Please obtain the appropriate signatures and have your Career and Technical Education Liaison send all four reports to Jennifer Truax, Career and Technical Education Department, Van Hoose. The forms to be returned are:

  • School Assurance of Required Activities
  • Budget Worksheet with school allocation
  • School and District Assurances
  • Narrative

All forms/worksheets for Carl Perkins Career and Technical Education funding are due by March 12, 2012.

If you have any questions or need assistance contact Jennifer Truax at extension 4493.

Last Update: 2/7/2012

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