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Student Transcripts / Records

Individual | Business | Education | Legal

In order for us to comply with the Family Educational Rights and Privacy Act regarding Disclosure of Education Records and Jefferson County Public School policy, we have compiled the following guidelines:

If the student is ACTIVE in a Jefferson County Public School, please contact the current school to obtain a copy of their records or transcript.

If the student is INACTIVE, attended a Jefferson County Public School and is:

Under the age of 18, complete the online records request form and/or call (502)485-3213

Age 18 & over/ Graduate, the transcript can be obtained by picking it up in person between 7:30 a.m. and 4:15 p.m. at 4309 Bishop Lane or through a mail-in request.  There is a $5.00 fee per high school transcript/written verification of graduation or $8.00 per fee elementary through high school transcript payable by cash/check or money order.  Most colleges and employers ONLY require a high school transcript.  Carefully read the requirements in the criteria outlined below and complete the online transcript request form.

If you are the Individual requesting your student transcript, provide a written request with the following:

  1. Your signature on the request for records
  2. Copy of a photo ID with signature to verify your identity
  3. The name under which you attended school (such as maiden name)
  4. Your date of birth
  5. The name of the school from which you graduated (school name on diploma)
  6. The year of graduation
  7. The address to which you want the transcript mailed
  8. The type of transcript you are requesting – high school or elementary through high school

PLEASE NOTE: If you wish to have someone pick up the transcript for you such as a parent or guardian, follow the requirements for a business or government agency. (Once a student turns 18, the rights of the parent are transferred to the student- NO EXCEPTIONS)

If you are a Business r Government Agency, provide a written request with the following:

  1. A signed release by the student
  2. Copy of the student’s photo ID with signature to verify their identity
  3. The name under which they attended school (such as maiden name)
  4. The student’s date of birth
  5. The name of the school from which they graduated (school name on diploma)
  6. The year of graduation
  7. The address to which you want the transcript mailed
  8. The type of transcript you are requesting – high school or elementary through high school

If you are an Educational Facility, provide a written request with the following student information:

  1. A signed release by the student
  2. The name under which they attended school (such as maiden name)
  3. The student’s date of birth
  4. The name of the school from which they graduated (school name on diploma)
  5. The year of graduation
  6. The address to which you want the transcript mailed
  7. The type of transcript you are requesting – high school or elementary through high

If you are a private attorney, provide a written request with the following for student record requests:

  1. A signed release by the parent or eligible student
  2. Copy of the parent’s or eligible student’s photo ID with signature to verify their identity
  3. The name under which they attended school (such as maiden name)
  4. The student’s date of birth
  5. The name of the school from which they graduated (school name on diploma) or last attended
  6. The year of graduation or last year attended
  7. The type of records you are requesting – high school transcript ($5 fee) or records including elementary through high school ($8 fee). This fee is payable by cash/check or money order to Jefferson County Public Schools.

If you are a Public Defender, one of their investigators, or a child attorney appointed by the court, provide a written request with the following for student record requests:

  1. A signed release by the parent or eligible student
  2. Copy of the parent’s or eligible student’s photo ID with signature to verify their identity
  3. The name under which they attended school (such as maiden name)
  4. The student’s date of birth
  5. The name of the school from which they graduated (school name on diploma) or last attended
  6. The year of graduation or last year attended
  7. The type of records you are requesting – high school transcript or records including elementary through high school

In you have a court order for student records, please provide the following information:

  1. The name under which they attended school (such as maiden name)
  2. The student’s date of birth
  3. The name of the school from which they graduated (school name on diploma) or last attended
  4. The year of graduation or last year attended
  5. The type of records you are requesting – high school transcript or records including elementary through high school

Please mail the student information (along with the check/money order made out to Jefferson County Public Schools) to:

            JCPS Student Transcript
            LAM Building
            PO Box 34020
            Louisville, KY  40232-4020

Unfortunately, time does not permit us to verify receipt of each request.  For verification of receipt, please send request through certified mail.  ALL requests will be processed within 48 hours of receipt unless information is incomplete or payment has not been received.

GED information is archived by the state.
To find out how to obtain a copy, call Frankfort at 1-800-928-7323, ext. 309.
http://ged.ky.gov/

For further information on students age 18 and over, contact the Transcript office at (502) 485-3141 and on students under age 18, contact the Records office at (502)485-3213



Last modified August 13, 2014